8 November, 2016 - 8 November, 2016

2016 Annual General Meeting

161 Barry Street, Carlton 3053 Victoria
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Level 1, Alan Gilbert Building (Melbourne University Building 104), 161 Barry Street, Carlton VIC 3053, Carlton Victoria

The 2016 Annual General Meeting (AGM) of HL7 Australia will be held at University of Melbourne on Tuesday 8 November 2016 at 3:00pm.

Important information concerning eligibility to vote at the AGM is contained under the AGM Details section below.  Please take the time to review it.

Nominations for the board are now closed and online balloting has now begun.  All individual members and those corporate nominees assigned voting rights by their organisation will have received an email with instructions on how to vote.  If you have not received your email by 12pm Friday 4 November 2016, please contact secretary@hl7.org.au   Balloting will close at 3pm or there abouts Tues 8 November 2016.

Details of all candidates can be found here.  Please note that due to the number of ballots received for the Treasurer and Ordinary Board Member positions, only the Chair and Secretary positions are contested and will be voted on.


Richard Dixon-Hughes has once again, very generously, volunteered his services as Returning Officer for this election.

I encourage you all to take the opportunity to have your say in the makeup of the HL7 Australia board and the future of the association.

Rebbecca Matthews
Secretary, HL7 Australia


 AGM Details

When
Tuesday 8 November 2016, 3pm

Where
Level 1, Alan Gilbert Building (Building 104, University of Melbourne), Gratton Street, Parkville Victoria

Eligibility
While attendance at the AGM is open, only current financial members can participate in any voting conducted at the AGM.  Importantly this includes voting for the Board of Directors.  All members should have received renewal invoices for the 2016/2017 membership year.  If you have not, or are unsure if your membership is current, please contact the HL7 Australia Treasurer (treasurer@hl7.org.au) or Secretary (secretary@hl7.org.au) urgently.

Current Financial Members will be sent electronic ballot papers in the days following the close of Board nominations, along with a list of candidates who have nominated for the HL7 Australia Board.

Renewing or New members must ensure your membership has been renewed to be eligible to vote.  The HL7 Australia Secretary must receive any changes to an organisation’s corporate nominees three clear days prior to the AGM.  For clarity, notification of a change to corporate nominees must be no later than 3pm (AEDST) on Friday 4th November 2016.

Registration

Register your attendance at the AGM here


 CALL FOR NOMINATIONS

Nominations are being called for the following positions on the Board of HL7 Australia for the 2016 – 2017 Board Year:

  • Chairman,
  • Secretary,
  • Treasurer, and
  • Four (4) Ordinary Board members.

The retiring Board members are, Nat Wong (Chair), Andrew Grain (Treasurer), Rebbecca Matthews (Secretary), Brett Esler, Heather Grain, Jason Steen and Dr Hugh Leslie.

All retiring board members are eligible to stand for re-election for the 2016-2017 Board Year.

Nominations must be received by the Secretary by 5pm Australian Eastern Daylight Saving Time on Tuesday 1 November 2016, on the HL7 Australia nomination form attached. A candidate may not self-nominate for election and must be a current financial member of HL7 Australia or a corporate nominee of an Organisation that is a current financial member of HL7 Australia.

Nominees are asked to provide a photo and brief (maximum 300 words) Candidate statement. The Candidate statement should provide background experience and identify why you want to be on the board of HL7 Australia. Candidate statements will be distributed on Wed 2 November 2016 to HL7 Australia financial members along with proxy forms for voting, if required. 

This year, continuing the previous board’s decision to implement electronic voting, balloting will be made available via an independent on-line balloting service, in addition to the usual in-person voting provided at the AGM. 

Board members serve until the end of the next AGM following their appointment. There are three face-to-face Board meetings each year with meetings by teleconference for 3hrs monthly (subject to change at the Board’s discretion).

Please email completed nomination forms to: secretary@hl7.org.au or post to:
Secretary, HL7 Australia, PO Box 12902, George St, BRISBANE, QLD, 4000.

Nomination Form - Word Format

Nomination Form - PDF Format

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Previous Event
3rd HL7 Australia Working Group Meeting - Nov 2016, Melbourne

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